Privacy Policy

01Introduction

Profile it ("we," "us," or "our") provides a digital portfolio platform that helps students upload, organize, and track their academic and extracurricular achievements. This Privacy Policy explains what information we collect, how we use it, and the choices you have when you use our website, mobile app, and related services (collectively, the "Service").

By using the Service, you agree to the collection and use of information as described in this policy. If you do not agree, please do not use the Service.

02Information we collect

Information you provide directly

• Account details such as name, email address, phone number, and date of birth
• School or organization affiliation, grade or class, and batch details
• Certificates, mark sheets, photos, videos, and other files you upload
• Profile information such as a photo, bio, or areas of interest
• Messages or content you submit through comments, feedback, or support requests

Information collected automatically

• Device information such as device type, operating system, and browser
• Log data including IP address, access times, and pages viewed
• Usage data such as features used and interactions with the Service
• Approximate location derived from IP address or device settings, where permitted

Information from third parties

If a parent, school, or organization administrator creates or manages an account on your behalf, we may receive your information from them. We may also receive information from analytics or authentication providers we use to operate the Service.

03How we use your information

We use the information we collect to:

• Create and maintain your account and portfolio
• Organize, categorize, and display your uploaded achievements
• Generate progress graphs, comparisons, and career-path suggestions
• Enable schools, batches, or organizations to view relevant student records
• Communicate with you about updates, features, or support requests
• Improve, secure, and troubleshoot the Service
• Comply with legal obligations and enforce our Terms & Conditions

04How we share information

We do not sell your personal information. We may share information in the following circumstances:

• With your school or organization — if you are linked to an organization on the platform, relevant administrators may view your academic records and portfolio.
• With service providers — vendors who help us with hosting, storage, analytics, or customer support, under confidentiality obligations.
• For legal reasons — if required by law, regulation, legal process, or governmental request.
• Business transfers — in connection with a merger, acquisition, or sale of assets, subject to standard confidentiality terms.
• With your consent — for any other purpose disclosed to you at the time of collection, with your permission.

05Data security

We use reasonable administrative, technical, and physical safeguards to protect your information from unauthorized access, alteration, disclosure, or destruction. However, no method of transmission or storage is completely secure, and we cannot guarantee absolute security.

06Data retention

We retain your information for as long as your account is active or as needed to provide the Service. We may retain certain information for a longer period where required by law, to resolve disputes, or to enforce our agreements.

07Children's privacy

Profile it is designed for use by students, including minors, typically with the involvement of a parent, guardian, or school. Where a user is under the age of digital consent in their jurisdiction, we require that an account be created or supervised by a parent, guardian, or authorized school representative. We collect only the information reasonably necessary to provide the Service to students and do not knowingly permit unsupervised data collection from young children outside of this context.

If you believe a child has provided personal information without appropriate consent, please contact us so we can take appropriate action.

08Your rights and choices

Depending on your location, you may have the right to:

• Access the personal information we hold about you
• Request correction of inaccurate or incomplete information
• Request deletion of your personal information
• Object to or restrict certain processing of your information
• Withdraw consent where processing is based on consent
• Request a copy of your data in a portable format

To exercise any of these rights, please contact us using the details below. We may need to verify your identity before fulfilling your request.

09Cookies and tracking

We use cookies and similar technologies to keep you signed in, remember your preferences, and understand how the Service is used. You can control cookies through your browser settings, though disabling them may affect certain features of the Service.

10Changes to this policy

We may update this Privacy Policy from time to time. If we make material changes, we will notify you by updating the "Last updated" date above and, where appropriate, through the Service or by email. Your continued use of the Service after changes take effect constitutes acceptance of the revised policy.

11Contact us